Recorder
About the Recorder
Official land records manager for the county. The recorder is responsible for recording, archiving, and retrieving a variety of documents.
Document Recording Guidelines
Record documents through the mail or file documents in-person at the County Clerk/Recorder’s Office.
Recording Requirements – Real estate documents (Deeds, mortgages, releases, etc.) presented for recording in the State of Illinois must:
- Be on white 8 1/2 x 11 inch paper.
- The top 3 x 5 inches on the top right hand side must be blank.
- No permanently bound or continuous forms.
- No attachments stapled or taped to any pages.
- All documents recorded in the State of Illinois must have included within the text a complete name and address of preparer, as well as, a complete name and address of where to return the document.
- Documents must have original signatures, and correct payment by check or cash. Along with a self-addressed stamped envelope so the recorded document can be returned.
- Deeds: Must also have a complete name and address of where the tax bill is to be sent. All deeds require a State of Illinois PTAX declaration form or letter of exemption which is signed and dated.
- Assignments and Releases: Require an associated document number.
All documents received after 3:00 pm will be recorded on the following day.
